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Monthly Bookkeeping Checklist

You want to know the fiscal health and standing of your small business. Of course, your accountant will ensure that your return is error-free, but you should review it, so you know your business position and where you’re going. If you have employees to pay, at least you’re not going it alone. Your employees help you run your business, so return the favor by staying on top of payroll. Show up for them in this way, and they’ll continue to grow your business. Time-saving tips to accurately record your transactions and create reports.

Standardizing and documenting your processes is an important part of growing a business. LedgerGurus, we’re experienced at managing the intricacies of ecommerce bookkeeping. You can use it to manage and document your bookkeeping processes. We sort of just keep putting it off, and putting it off, trusting we’ll get to it eventually…when there’s time.

If you have outstanding, past due invoices, you’ll want to follow up on payment at least once a month . It’s a lot to navigate—and if you want to stay on top of all your accounting tasks , having a checklist can help. As your business grows, there are a lot of tasks for a lot of clients that continue to grow, and it can be overwhelming, but having a monthly closing process can help. The IRS has a February 1 deadline that requires you to report the annual earnings of your full time employees (W-2s) and independent contractors . That means that by February 1 you must have already mailed copies of the tax forms to the people who worked for you.

Monthly Accounting Tasks

Additionally, take this time to send an invoice to every customer for any work that was completed during the month. Verify that any restricted cash amounts are in order and flag anything that is not reconciled to fix immediately.

Monthly Bookkeeping Checklist

I do not file annual tax returns or offer any CPA services, but we do have a CPA we can refer you to! Many businesses have busy seasons where some months are more profitable than other months! I can set up a consultation to review your books and decide what will best suit your business. For businesses that primarily collect electronic payments, mobile deposits may be adequate to handle the inflow of paper checks and save a trip to the bank. Close Your Books – Once you’ve got every piece of financial information accounted for, you should balance and close your books for the year. Once that is done, make sure to print out and save copies of your year-end Big 3 Financial Statements.

This is another time I recommend you make use of a financial consultant who can help you set your financial road-map for the following year. Payroll might be prepared once a month, but payroll accounts need to be tally throughout the month so that your employees can receive their salary on time. On the contrary, clients might want to clarify some points https://www.bookstime.com/ mentioned in invoices or need more time to clear payment—they will contact the bookkeeper. Therefore, through call, email, or other communication modes, a bookkeeper should frequently communicate with colleagues and clients. CompleteW-2 and 1099 paperwork, any other payroll forms that are due annually, and issue statements to employees and contractors.

Check Your Cash Flow

Unlimited Email/Phone/In-Person Supportincludes bookkeeper support, only. Free paycheck calculatorto figure out what you need to withhold from each paycheck. At the end of your fiscal year, you will be looking at this account again to determine what receivables you will need to send to collections or write off for a deduction. Invoice templatethe contains the right details such as Monthly Bookkeeping Checklist payment terms, itemized charges, and your payment address. Take stock of what you currently have on hand so you know exactly how much product you have available and the cash value of that inventory. I specialize in working with entrepreneurs in the service-based creative industry (branding and web designers, virtual assistants, social media + digital services, photographers, etc).

Nowadays, Accounting operations are fully automatic; that’s why bookkeepers need to keep accounting softwares updated—to prevent numerous online vulnerabilities from attacking your accounting files. To understand how a month-end checklist can help your business, you should understand what one of these checklists actually contains. In order to complete a month-end checklist, you will need to ensure all financial and accounting areas are documented correctly and any mistakes corrected. Prepare quarterly payroll formsand make quarterly tax payments.

Monthly Bookkeeping Checklist

If you do not have another person you can ask to review your information, double and triple check your own work to ensure the information is accurate. You might need to monitor some types of inventory more than others. If you don’t accurately track your inventory, you could experience problems like inventory shrinkage. Say you own an ice cream shop and you have milk in your inventory. Because milk can spoil, you would need to check your perishable food inventory more frequently. If you use petty cash or have a petty cash fund, you need to account for those at month-end, too. Keep in mind, each business’s month-end accounting procedures can vary depending on the type of business, accounts, and accounting method.

Task #5 Invoice Management

Your accounting software will keep track of past due invoices, as long you prepared them through your accounting software. You can even automatically email customers with outstanding invoices through your account. You would just select when you would like the reminder sent (i.e. 7 days past due) and your software will automatically send the email reminder for you. Once a month, go over your aged receivables and set up these email reminders so that you don’t have to worry about them. Can align an organization’s resources properly by daily recording sales and purchase transactions. Without failing, bookkeepers have to record business transactions into the designated accounting software to know exact cash inflow and outflow numbers. Fixed assets are items that are generally large purchases that lose value over time, however, add value to your business.

Your business’s success depends on multiple factors, including planning, strategizing, and marketing. But, out of all the business development practices, accounting and financial management is the core success factor—because inadequate money management can completely derail your business. With pesky reminders right in your inbox, step-by-step checklists, and group accountability, the AAC will help you develop a consistent habit of updating your finances each month. You’ll also receive a welcome guide with tips for setting up your system, organizing your paperwork, and making a plan to succeed. Fight the procrastination monster and grow your financial confidence simultaneously.

(Excuse our ‘90s vibes.) Getting paid is sweet, so make a note of it. Suddenly, your accounting software is one of your favorite things. Stay on top of sending invoices—it’s helpful for customers and your team. Send them out while your services are still fresh in customers’ minds.

Savvy Bird Consulting, LLC is not responsible for the implementation or outcomes this material may have. One simple tip to keep your business financials updated is to do at least one thing every week. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation. Given how tricky taxes can be, we always recommend hiring a professional to ensure everything is done properly. Review any unpaid invoices and decide what action to take from there.

+ What If I Dont Have Quickbooks Or An Accounting Software?

To start, here are nine bookkeeping duties you should do every week. File Form Even though you have made your monthly withholding payments, you are still required to file Form which is your Employer’s Quarterly Tax Return. Essentially, just add the payments you made each quarter and report them on the form.

  • Grab my checklist for creatives that breaks down monthly, quarterly, and annual bookkeeping tasks!
  • Monthly inventory counts are critical for the financial success of a business.
  • Make sure he or she is doing that, and ask if they’re paying via paper checks and snail mail or online.
  • This provides a chronological record of a business’s transactions.
  • To keep on top of your monthly accounting responsibilities and cut down on time spent closing your books, create a monthly financial calendar.
  • As an employer, you’re required to submit quarterly payroll reports to the IRS and make quarterly payroll tax payments .

The next step is to get my client’s bank statement from the bank website and reconcile the bank account. All I need to do is log into the bank, get the statement, and reconcile the account. The time that this task will take to complete depends on how many transactions your client has each month. This client has a few hundred transactions each month, and it takes me about 45 minutes to categorize the bank feeds. The good news is that there is a pretty easy workaround to the task if your client’s bank account doesn’t hook up to QuickBooks either. In order to get the transactions, you can go to the bank, select the date range you want, download it, and then you can upload it into QuickBooks from there. Normally, downloading transactions from the client’s bank account is a pretty simple task.

Bookkeeping Checklist For Creatives

It can show you your business’s financial information and what areas you need to improve in. Closing your books monthly can also help you make decisions about your business’s finances, prevent costly mistakes, and prepare you for tax time.

You always want to have a handle on your business’ cash flow; you want to know how much cash is coming in, how much cash is going out, and how much cash you have on hand. That’s why, every day, it’s important to review your cash position, both at the beginning and the end of the day. A checklist allows you to break down each task and see how each can be improved, simplified, automated or delegated. Perhaps a monthly task can be done way more efficiently using software or utilizing features of your existing software. Find out how long each task is taking you or your team each month, and find solutions to reduce that. Check your aged receivables (past-due invoices) for any significant accounts.

Be sure to communicate the closing date with anyone who has access to adjusting the ledger. Bookkeeping is a task that many business owners handle on their own during the initial months of operation.

Good bookkeeping starts with good habits, and the very first habit you should develop is checking your business bank account balance every morning. It’s important to know how much cash you have available should any unexpected expenses pop up. Monitoring your accounts receivable will let you know if and when you’ll need to send a reminder for any remaining past due invoices. Contacting customers and clients once a month is reasonable for the initial reminder. If payment is significantly late and a reminder has already been sent, following up more frequently may be merited. Bookkeeping tasks provide the records and analysis necessary to understand a business’s finances. This list of bookkeeping tasks may seem daunting, but they’re doable with proper planning and scheduling.

You should also take the time to review your balance sheet and your statement of cash flows. I recommend hiring a financial consultant to go over your financial statements and budget with you, if not monthly then quarterly.

Tasks For End Of Year

Look at each of these reports monthly, if not more frequently, both on your own and in conjunction with your financial team to keep your business on track. If your clients have employees, you may be completing payroll bi-weekly or monthly.

Reconcile Bank Accounts

The more tasks you automate, the easier your weekly bookkeeping will be. This monthly bookkeeping checklist template outlines the most efficient way to complete your client’s monthly bookkeeping process. Use this template to streamline your workflow process & save time.


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